1.
Objectives of the Federation
The European Federation for Pharmaceutical Sciences (hereinafter referred
to as the Federation) is a voluntary association of pharmaceutical
scientists, estab-lished to advance research in the pharmaceutical
sciences in Europe. This can be achieved by promoting cooperation
between national, regional and European societies or associations
which aim at the advancement of pharmaceutical sciences, and by promoting
cooperation between and with other pharmaceutical organisa-tions and
between individual pharmaceutical scientists.
The Federation seeks to achieve its objectives by the following means:
| A. |
To
facilitate the exchange of scientific information between
European pharmaceutical scientists by
- organising
a European Pharmaceutical (Pharm) Sciences (Sci) Congress
or Fair, at regular intervals and in different European
countries;
- organising
specialised meetings on relevant topics of multidisciplinary
aspects of drug research;
- encouraging
the organisation of joint meetings between member societies;
- publication
of a European Journal of Pharmaceutical Sciences.
|
| B. |
To
collect and disseminate information on the activities of the
member societies, including the production of a calendar of
events. |
| C. |
To
enhance the recognition of the pharmaceutical sciences and to
contribute to public policies relevant to the pharmaceutical
sciences and drug-related issues at the European level. |
| D. |
To
encourage high standards of undergraduate, graduate and postgraduate
education and training in the pharmaceutical sciences and to
encourage exchange of relevant scientific information as well
as exchange of staff and students of teaching and research institutions
between the different European countries. |
2. Membership
and Administration
| A. |
Categories
of Membership:
- Member Societies;
these are societies, which aim at the advancement of pharmaceutical
sciences and are established in one (or more) of the European
countries;
- Member Institutions;
these are universities and research institutions, which
engage in pharmaceutical sciences and are established in
one (or more) of the European countires;
- Individual
Members; these are individuals who support the objectives
of the Federation.
|
| B. |
The membership
terminates:
- if a Member
Society or Member Institution is dissolved;
- by notification
of withdrawal in writing to the secretariat of the Federa-tion
at least 3 months before the end of a year;
- if the Member
does not pay the annual dues.
|
| C. |
The
affairs of the Federation shall be conducted by a Council through
an Executive Committee. |
| D. |
The
Council comprises representatives from each Member Society of
the Federation, together with the delegate/s of Member Institutions,
the delegate/s of Individual Members and the members of the
Executive Committee.
Member Societies shall nominate before the 1st of January of
each year who will be their representatives for the coming year.
Member Societies with up to 250 members will have one vote at
Council, those with 251-1000 members two votes, those with 1001-3000
members three votes, and those with above 3000 members four
votes. The number of delegates representing a Member Society
at Council will depend on how many votes that are given to a
single delegate. As applicable, this is left to each of the
Member Societies to decide upon.
The body of Member Institutions shall agree among themselves
on delegate/s to the Council. The contingent of Members Institutions
will have one vote for one of ten fee-paying Member Institutions,
and one additional representative for each additional one to
ten fee-paying Member Institutions. All appointed delegates
may attend the Council. Names of delegate/s should be provided
4 months prior to Council.
The Fédération Internationale Pharmaceutique (F.I.P.)
shall have observer status in the Council. At the discretion
of the President, other organisations may be invited to send
an observer. |
| E. |
Among
the specific duties of the Council shall be:
- to accept Member
Societies of the Federation on the basis of the bylaws presented;
- to propose
names for candidates of the Executive Committee, to be received
at least 3 months before a Council meeting;
- to elect the
members of the Executive Committee;
- to ratify changes
in the Statutes and other regulations of the Federation
as proposed by the Executive Committee or Council itself;
- to establish
committees for specific policy purposes;
- to propose
items to be discussed in Council to the Executive Committee.
Such proposals from individual Council members should reach
the Executive Director no later than three months prior
to the Council meeting.
|
| F. |
There
shall be one regular meeting of the Council each year. Additional
meetings may be held at the recommendation of the majority of
the Executive Committee or at least 30% of the Council members.
The Federation shall not be held responsible for the costs involved
for Council members to attend any Council meeting. |
| G. |
Except
when explicitly stated otherwise in these Statutes, any matter
to be decided by the Council shall be on the basis of a simple
majority vote of those present and voting at a meeting of the
Council. |
| H. |
The
Executive Committee is composed of eight members, plus the immediate
Past President. The Executive Committee consists of:
- the the Past-President
- the President
- the President-Elect
- the Treasurer
- five Ordinary
Members.
Each member of the
Execuitve Committee shall be nominated by the Council and elected
by secret ballot at a meeting of the Council. Each member is
elected for a term of two years and may be re-elected for a
maximum of two successive terms. No more than two members of
the Executive Committee may originate from the same country.
The Past-President shall serve as a co-opted member with full
voting rights for a period of up to two years.
The Executive Director (see Section K, below) is an ex officio
member of this Committee, without voting rights. |
| I. |
The
Executive Committee meets as often as it deems necessary for
the in-terest of the Federation. The Federation will to the
extent possible assist in bearing the costs involved to attend
meetings of the Executive Committee. The Executive Committee
shall make decisions on the basis of majority vote of those
members present (not less than three) at a meeting. In case
of a draw, the President casts the deciding vote.
Interim vacancies on the Executive Committee may be filled by
the President after consultation with the other members of the
Executive Committee. The appointment is subject to approval
at the next meeting of the Council. The individual so appointed
shall serve for the unexpired term(s).
The Executive Committee may establish committees for specific
activity purposes. |
| J. |
The
President shall be responsible for coordinating the activities
and affairs of the Federation and shall normally represent the
Federation. The President shall call and chair the meetings
of the Executive Committee and of the Council. The Vice-President
assists the President in his or her activities and may deputise
for the President whenever necessary. |
| K. |
The Executive Director shall:
- be appointed
by the Executive Committee;
- keep a record
of all members of the Federation;
- keep a minute
book of the transactions of the Federation;
- keep the records
of all meetings of the Council and the Executive Committee;
- distribute
the agenda for the meetings of the Council and the Executive
Committee at least one month prior to such meetings and
shall distribute the minutes of the meetings not later than
three months after the meetings;
- collect and
distribute information relevant for the objectives of the
Federation from and to the members of the Federation.
- keep a record
of all financial transactions of the Federation;
- be responsible
for the collection of all dues and other financial income;
- pay all obligations
and debts.
A major deviation
from the budget will require the approval of the Executive Committee
before the expenditure is made.
The Financial Account of the Secretary-General/Treasurer shall
be audited annually by a legally authorised auditor. The approval
of the Financial Account by the Council will relieve the Executive
Committee and auditor from all subsequent financial responsibility. |
| L. |
The Treasurer, together with the Executive Director, shall:
- undertake efforts
to increase the financial resources of the Federation;
- render annually
a complete Financial Account and submit a proposed budget
to the Executive Committee for approval by Council.
A major deviation
from the budget will require the approval of the Executive
Committee before the expenditure is made.
The Financial Account of the Treasurer shall be audited annually
by a legally authorised auditor. The approval of the Financial
Account by the Council will relieve the Executive Committee
and auditor from all subsequent financial responsibility.
|
| M. |
EUFEPS operating procedures will be defined by a set of Internal
Operating Procedures, produced by the Executive Committee. |
3. Duties
of the Member Societes
| |
The
Member Societies shall: |
| A |
Support
the objectives of the Federation; |
| B |
Pay
their annual dues; such payment shall be made before the 1st
of February each year. The annual dues will be set by the Council
each year. |
| C |
Submit
on a regular basis relevant information concerning their own
activities to the Executive Director; |
| D |
Publicise
on a regular basis the activities of the Federation as received
from the Executive Director, including distribution of the News-letter
to individual members of the Member Society. |
4. Meetings
| A. |
The
Federation shall organise a European Congress of Pharmaceutical
Sciences normally every two years. The venues of these congresses
will be selected by the Executive Committee and require approval
by the Council. |
| B. |
The
Federation may organise meetings on relevant topics of multidisciplinary
aspects of drug research. |
| C. |
Joint meetings between member societies, as well as other relevant
meetings, may be organised under the auspices of the Federation.
This requires the approval of the Executive Committee. |
5. Finances
| |
Finances
of the Federation shall be obtained from membership dues and
donations, as well as from other sources approved by the Executive
Committee. The Treasurer, together with the Executive Director,
shall prepare an annual budget in Euro to be approved by the
Council in the year prior to the budget year. The fiscal year
of the Federation shall coincide with the calendar year. |
6. Amendments
to the Statutes
| |
Amendments
to the Statutes shall only be made by the Council. Prepared
amendments must be sent to the Executive Director at least three
months before the Council meeting at which they are to be considered
and must be endorsed by at least five members of the Council.
The Executive Director shall transmit the proposed amendments
to Council members at least one month before the Council meeting.
A proposed amendment shall be considered adopted upon receiving
a three-fifth (3/5) majority of votes cast.
In any case of conflict between these Statutes and other rules
or regulations adopted by the Federation, these Statutes shall
prevail. All such apparent conflicts shall be resolved by the
Council whose decisions shall be binding on all interested parties. |
7. Legal
Representations
| |
The
President is the legal representative of the Federation in its
dealings with other organisations. The President may authorise
the President-Elect or Executive Director to represent him or
her in such dealings. |
Effective as of September 24, 2006
|
